Hiring Department : Disbursement and Travel Services
Vacancies being Filled : This posting is intended to fill two positions within Disbursement Services - Miner Mall and Non-PO
Reports To: (1) Associate Director of Disbursement Services and (1) Manager of Disbursement Services
Work Modality: Hybrid Work arrangement upon completion of a satisfactory probationary period; Candidates must reside within commuting distance of the UTEP campus
Job Location: On-Site, El Paso, Texas
Posting End Date: Open until filled. This posting may close once a sufficient number of qualified applications have been received.
Hours: 40 hours per week, standard Monday- Friday 8:00am- 5:00pm,
FLSA status: Exempt
Earliest Start Date: As soon as possible.
Salary : $35,568 annually
Under general supervision, applies University policies and procedures to ensure the accurate and compliant handling of financial transactions. Reviews, processes, and responds to Purchase Order (PO) and Non-PO payment requests and related inquiries, supporting effective and timely disbursement services across campus.
Reviews and approves PO related payment requests to ensure activity and documentation comply with University policy and procedures.
Serves as a primary point-of-contact for campus departments and outside vendors on PO related payment inquiries.
Reconciles vendor statements and research invoice status to ensure timely and accurate payments.
Reviews, investigates, and corrects errors and inconsistencies in payment transactions.
Helps evaluate current processes, identify areas of opportunities, and provide input on ways to improve the operation.
Monitors compliance with generally accepted accounting principles and University policy and procedures.
Assists with various special projects as needed.
Knowledge of all Microsoft Office software and able to learn and use institutional software systems.
Complies with all State and University policies.
Other duties may be assigned.
Supervisory Responsibilities: No supervisory responsibilities.
Reviews non-PO payment requests to ensure activity and documentation comply with University policy and procedures.
Reviews, investigates, and corrects errors and inconsistencies in non-PO payment requests.
Research, reviews, and reconciles non-PO transactions, invoices, reports and vendor statements to help process timely and accurate vendor payments.
Reviews vendor profiles and voucher payments for proper 1099 reporting and assists with 1099 and other IRS tax-related processes.
Serves as a primary point-of-contact for campus departments on non-PO inquiries.
Investigates and corrects errors in payment transactions. Research returned/rejected ACH payments and processes for re-issue.
Helps evaluate current processes, identify areas of opportunities, and provide input on ways to improve the operation.
Determines proper handling of financial transactions.
Monitors compliance with generally accepted accounting principles and University policy and procedures.
Assists with various special projects as needed.
Knowledge of all Microsoft Office software and able to learn and use institutional software systems.
Complies with all State and University policies.
Other duties may be assigned.
Supervisory Responsibilities: No supervisory responsibilities.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Education: Bachelor’s degree in accounting, Finance, or Business Administration
and
Experience: No prior experience required
Accounts Payable processing experience.
Familiarity with using Microsoft Outlook and Teams for virtual meetings and collaboration.
Experience creating complex Excel formulas, pivot tables, and VLOOKUP
PeopleSoft and Jaggaer experience.
The University of Texas at El Paso (UTEP) is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve.
UTEP is America’s leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 84% of our 26,000 students are Hispanic, and half are the first in their families to go to college. UTEP offers 170 bachelor’s, master’s and doctoral degree programs at the only open-access, top-tier research university in America.
This is an especially exciting time to join UTEP as it advances the goals of its 2030 Strategic Plan. Built around the institution’s core strengths—its location, its people, its supportive culture, and its community partnerships—the plan lays out a bold vision for the next decade, aimed at maximizing the University’s regional impact and national stature.
About Disbursement and Travel Services
The primary responsibility of Financial Services is to ensure the proper stewardship of the University's Financial resources. Toward this end, we strive to provide valuable, timely, and meaningful financial information to University administrators to allow for informed decision making in the pursuit of overall institutional goals. We must ensure sound and efficient financial practices and services to the University community and must service our customers in an ethical, professional and courteous manner.
To be a model of excellence and innovation in the delivery of financial services that exceed our diverse customers' expectations.
Disclaimer: Eligibility for perks and benefits may vary based on part-time or full-time employment.
Note: To the extent that this position involves research, work, or access to critical infrastructure as referenced in Executive Order GA-48, being hired for and continuing to be employed in this position requires the ability to maintain the security or integrity of the infrastructure.
The primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents’ performance objectives as outlined by the incumbents’ immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. A valid driver’s license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions.
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee must frequently stand and walk. The employee must regularly sit; use hands to feel; reach with hands and arms; and talk or hear. The employee must lift and move up to 50 pounds.
The noise level for this work environment is usually moderate.
In keeping with its access, excellence, and impact mission, The University of Texas at El Paso is committed to a learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment.
The University of Texas at El Paso is an Equal Opportunity Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, sexual orientation, or gender identity in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee’s or prospective employee’s right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972. Inquiries—including the filing of a Formal Complaint or reporting an incident—about the application of Title IX may be referred to the Title IX Coordinator, who can be reached by phone at (915) 747-8358, by email at ***email_hidden***, or by mail at 500 W. University Ave., El Paso, TX, Kelly Hall, Room 223C.
For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at eoaa@utep.edu.
Work Location: In person
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