Job Description
Job Details
Description Essential Duties and Responsibilities: - Perform a wide variety of administrative and clerical support duties for the HR team
- Process employee requests and provide relevant information
- Assist in monitoring the general HR email inbox and respond to submitted questions
- Maintain the company's electronic/paper personnel files
- Provide assistance and support to payroll process
- Assist in distributing and monitoring employee performance evaluations and following up to ensure they are done in a timely manner
- Assist with the recruiting and onboarding process
- Facilitate new hire orientation when needed
- Update and maintain HR database including, but not limited to employee files, job board, benefits summary, and employee training
- Assist with the development of HR processes, policies, and systems
- Assist in maintaining the company Handbook and Benefit Guides
- Assist in reporting, maintaining, and monitoring workers' compensation of employees
- Assist with COBRA administration for group health plans
- Assist with FMLA and medical leave administration for group health plans
- Assist with ACA annual reporting
- Assist in benefit administration
- Must be able to perform a high volume of data entry in connection with job duties
- Assist in planning and coordinating special events and recognition programs for employees
- Review, code, and process invoices directly related to the HR Department
- Order office supplies for the HR team as needed
- Order and maintain new hire swag
- Schedule department meetings
- Other duties as assigned
Job Competencies The qualified candidate must have the ability to perform the job successfully by demonstrating the following competencies:
- Oral communication – Speaks clearly and persuasively in positive or negative situations, demonstrates group presentation skills, and conducts productive meetings.
- Planning/Organization – Prioritizes and plans work activities, uses time efficiently, and develops realistic action plans to meet department deadlines.
- Problem Solving – Identifies and resolves problems in a timely manner and gathers and analyzes information skillfully.
- Quality Management – Looks for ways to improve and promote quality and demonstrates accuracy and thoroughness.
- Confidentiality – Works independently using discretion and diplomacy to accomplish objectives, priorities, and deadlines defined by the HR Director.
- Able to adapt to a fast-paced work environment
Qualifications - High School Diploma or GED is required.
- Minimum 3 years of administrative office experience.
- Technologically savvy, with high proficiency in Microsoft Office and HRIS programs. (Microsoft Word, Excel, PowerPoint, SharePoint, UKG, Internet, Lawson)
- Must be detail-oriented with a high degree of accuracy.
- Must be able to multi-task, prioritize, and work successfully independently and as part of a team.
- Excellent communication skills, both oral and written
- Must maintain a strict, high level of confidentiality due to access to employee files and sensitive personal issues.
Preferred Qualifications/Skills - 2-3 years of previous work experience in an HR Role, with some knowledge of principles and practices of human resources administration and emphasis on recruiting and payroll.
- Previous work experience in a fast-paced environment.
- Has a general concept of HR functions or HR related work processes
- Bachelor’s degree in human resources or related field
Physical Demands - Must be able to use arms, hands, and fingers skillfully.
- Constant standing, walking, or sitting for long periods.
- Must be agile and able to work efficiently in space-limited areas.
- Consistently work at a productive pace.
- Must readily adapt to frequent treatment schedule changes.
Job Tags
Work experience placement, Work at office