Job Description

About the Opportunity

A top-producing real estate team based out of the Edison Park office is seeking a part-time, licensed Real Estate Assistant to support the team’s operations, transaction coordination, and lead management systems.

This role is ideal for someone who is confident on the phone, highly organized behind the scenes, and committed to delivering exceptional service and follow-through. The position blends inside sales, administrative operations, marketing support, and transaction management to help the team maintain a high level of client experience while continuing to grow.

The assistant will work closely with the team lead and agents to ensure no lead is left behind, transactions run smoothly, and systems remain organized and efficient.

This position operates in a hybrid, flexible work environment, with some in-person collaboration at the Edison Park office (7280 W Devon Ave, Chicago) and the ability to work remotely when appropriate.

Core Responsibilities

Lead Nurturing & Inside Sales (Primary Focus)

• Call and follow up with new and existing buyer and seller leads via text, phone, and email
• Convert online inquiries into scheduled discovery calls for the team lead or agents
• Execute lead follow-up sequences using a designated CRM
• Update lead statuses, notes, and follow-up tasks consistently
• Maintain Smart Lists and Action Plans to ensure consistent lead engagement
• Build relationships with prospects through consistent communication and follow-through
• Assist with scrubbing lead lists and acquiring data from property tax and public record sources
• Help identify potential opportunities within the team’s database

Operations & Transaction Management

• Manage transactions from listing to closing
• Ensure compliance with Illinois real estate regulations and brokerage policies
• Coordinate communication between agents, clients, attorneys, lenders, inspectors, and title companies
• Track contract deadlines, contingencies, and document submissions
• Prepare and maintain transaction files using SkySlope
• Maintain accurate documentation and organization for compliance and recordkeeping

Administrative Support (Secondary Focus)

• Assist with inbox management, file organization, and lead data entry
• Help schedule appointments and confirm showings (via ZenList or calendar tools)
• Support marketing initiatives by submitting listing forms or uploading content
• Maintain and organize SOPs, transaction files, documents, and contact records
• Provide coverage and support for the team’s Virtual Assistant (Marianne) during overflow periods or focused project work

Marketing & Business Growth Support

• Assist with social media content creation and marketing support
• Create simple marketing graphics using Canva or similar platforms
• Support lead generation initiatives through social media and digital marketing
• Maintain brand consistency across team platforms
• Provide marketing and listing preparation assistance when needed

Requirements

Required Qualifications

• Active Illinois Real Estate License (minimum 1 year licensed)
• 2–3 years of real estate experience
• Membership with a local REALTOR® board (Chicago Association of REALTORS® preferred or willingness to transfer)
• Knowledge of Illinois real estate contracts and transaction timelines
• Experience working with CRM systems
• Experience with SkySlope transaction management software
• Strong phone communication skills
• Highly organized with strong attention to detail
• Reliable transportation and vehicle for travel to the office, client meetings, inspections, etc.

Preferred Skills

• Experience supporting a top-producing real estate team
• Knowledge of lead list scrubbing and property data research
• Proficiency with Canva or other social media/marketing platforms (samples may be requested)
• Familiarity with ZenList
• Experience with AI tools such as ChatGPT (certification or advanced knowledge is a plus)
• Experience with real estate CRM automation and workflows

Ideal Candidate Traits

• Excellent phone presence — warm, clear, confident, and professional
• Highly organized and detail-oriented with strong follow-through
• Emotionally intelligent and able to build trust quickly with leads
• Comfortable working independently and managing multiple priorities
• Strong sense of ownership and accountability
• Flexible and eager to grow within a dynamic, mission-driven real estate team
• Self-motivated with a proactive mindset

Work Structure

• Part-time independent contractor role (1099)
• Monthly stipend: $1,200
• Hybrid work environment with flexible scheduling
• Combination of remote work and in-person collaboration at the Edison Park office (7280 W Devon Ave, Chicago)

This position is not benefits eligible. As a licensed REALTOR®, the individual may choose to enroll in company-partnered programs available to independent agents at their own cost.

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