Job Description

Real Estate Executive Assistant

Seeking a highly organized, detail oriented, and driven Real Estate Assistant / Licensed Agent to provide high-level support to a top performing broker. This is a full-time, in office position that blends administrative leadership with active real estate support. The role requires impeccable organizational and communication skills, the ability to operate independently, and a strong understanding of the real estate industry.

The candidate will play a critical role in streamlining daily operations, managing administrative tasks, and ensuring the smooth execution of transactions while also assisting with agent-related responsibilities when needed. This is an ideal opportunity for a seasoned real estate professional who thrives in a fast-paced and dynamic environment, has a strong work ethic, and is passionate about delivering exceptional service.

Key Responsibilities

Operations & Data Management

• Manage all listing, client, and transaction data across MLS and internal systems with precision
• Maintain and audit databases to ensure accuracy, completeness, and compliance
• Organize digital files, contracts, and documentation with exceptional attention to detail
• Oversee transaction timelines, key milestones, and critical deadlines
• Coordinate complex calendars, including showings, meetings, inspections, and appointments
• Schedule and manage photographers, inspectors, and other service providers and vendors
• Align logistics across multiple parties to ensure smooth execution
• Proactively identify and resolve scheduling conflicts
• Support contract-to-close processes, ensuring all documentation is complete and deadlines are met
• Prepare and manage listing inputs, updates, and revisions with meticulous accuracy
• Assist in the preparation of marketing and listing materials from an operational perspective
• Ensure all compliance standards are met throughout each transaction
• Serve as the central hub for communication, timelines, and project coordination
• Streamline workflows and implement process improvements to enhance efficiency
• Support and optimize internal systems to elevate overall team productivity

Client Interaction

Overseeing creation and delivery of marketing and showing materials; attending showings, inspections, appraisals, and open houses.

Team Liaison

Working closely with other members of the team to ensure alignment and coordination on all projects.

Qualifications

• Minimum of 5+ years of active licensed real estate experience required
• Active Colorado real estate license required
• Douglas County resident preferred
• Available to work weekends
• Strong understanding of real estate contracts, MLS systems, and transaction processes
• Exceptionally detail-oriented with a granular level of precision
• Skilled at managing multiple priorities in a fast-paced environment
• Highly organized with a strong affinity for structure and systems
• Process-driven with a focus on consistency and execution
• Proactive, focused, and consistently productive
• Naturally inclined toward organization, lists, and operational clarity
• Continuously seeks opportunities to refine, improve, and elevate processes
• Committed to efficiency and optimization at every level

Interested parties please send resume and cover letter to Carey Lewis at ***email_hidden***

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